Violation Notes
Preliminary Assessment / Observations / Findings:
EPADS-S-250301868
Sindh Madressatul Islam University Campus at Education City Malir, Karachi
PROCUREMENT OF 100 DESKTOP COMPUTERS FOR FACULTY OF IT SMIU KARACHI.
The Procuring agency is required to upload newspaper clipping of NIT Published in at least three widely circulated leading dailies of English, Urdu and Sindhi languages in terms of Rule-17(2) of SPP Rules, 2010, prior to opening of bids.
Procuring Agency has not uploaded the Annual Procurement Plan, Notification of Procurement Committee & Complaint Redressal Committee, the same may be uploaded prior to opening of bids.
Procuring Agency has mentioned Turn-over 80% (Last Five Year) in NIT. “As per SPPRA guideline para 2.16 A(iv) turnover must be equal as per estimated cost or twice time more than estimated cost. Rectification is required.
List of Machinery & Equipment has been asked but it is not clear which type of machinery /equipment and staff is required. Justification / rectification is required
The bid validity period mentioned in Bid Data Sheet is 120 days as per SPPRA Rules (90 days for NCB & 120 days for ICB), clarification is required prior to opening.
Procuring Agency has asked affidavit that firm should never been blacklisted by the Government Department. P.A may ensure that if a firm was black listed and current status of that firm is De-listed then such firm may be allowed for competition.
In terms of Rule-21(A) of Sindh Public Procurement (SPP) Rules, 2010, the procuring agency is required to provide clear and unambiguous evaluation criteria in the bidding documents. However, the criteria mentioned in the bidding documents are vague and ambiguous.
Annual Procurement Plan unsigned. PA should post APP duly signed as per SPPRA Rule.
P.A is required to upload signed copy of bidding documents, enabling bidders to submit their bids by downloading B.Ds from SPPRA website in terms of Rule-24(2) of the SPP Rules, 2010
Procuring Agency (P.A) is required to rectify the observation generated by the system,
The Procuring Agency is required to pay web- hosting charges.
The procuring agency is advised to constitute procurement committees and complaint redressal committees comprising the officers / officials who have completed procurement certification course in terms of Circular No.SO (C-IV)SGA&CD/4-13/6 dated 20th April, 2017
It is the responsibility of Procuring Agency (PA) to strictly observe the SPP Rules. 2010 in letter and spirit. Violation of any SPP Rule/Act/Instruction will tantamount to mis-procurement
