Violation Notes
Preliminary Assessment / Observations / Findings:………
1. It appears that the procuring agency has regrouped the different works having different locations in together, which is violation of Rule-12. Justification / rectification is required........
2. Same member of Procurement Committee cannot reflect in Complaint Redressal Committee for the sack of Transparency, which create conflict of interest.............
3. The schedule of issuance (i.e. last date of issuance) mentioned in the NIT and inserted on E-PAD is different, which creates ambiguity. PA is to rectify the infirmities at the earliest.............
4. Procuring Agency has adopted single stage two envelope procedure, but, evaluation criteria consists of only some documentary requirement for 'Single Stage One Envelope'procedure is appropriate. Besides, criteria is not clear about requisite list of machinery equipment, therefore it required justification that on which grounds most advantageous bidder will be selected……..
5. As per Eligibility criteria No.(vii), Bio Data of Engineering And Technical Staff is required. However, bidding documents do not mention, the details and number of Engineers and Technical staff required and what should be their qualification. PA is required to mention the information in bidding documents............
6. Procuring Agency has mentioned the evaluation eligibility / qualification criteria in NIT only. Whereas, in terms of Rule-21(1)(h) read with Rule-21(A), bidding documents must contain a detailed and unambiguous evaluation criteria. The procuring agency is therefore advised to make the evaluation criteria part of the bidding documents………..
7. Part of B.Ds i.e. BoQ and bid data sheet is signed (which is appreciated) but Procuring Agency is required to upload filled and signed copy of each and every page of Bid Document to enabling the bidder(s) to submit their bids by downloading Bid Document from SPPRA (E-pad) website as defined in the Rule-24 (2) of the SPP Rules, 2010……….
8. Procuring Agency has asked affidavit that “bidders & its employees have never been blacklisted”. P.A may ensure that if a firm/bidder & its employees was black listed and current status of that firm is De-listed then such firm may be allowed for competition.
9. The Procuring Agency shall verify from the list of blacklisted firms available on the website of SPPRA (https://pprasindh.gov.pk/blacklistfirms.php) that the firm/bidder/contractor is not blacklisted or debarred…………
10. Procuring Agency is required to rectify/justify the above in timely manner……….
It may be noted that it is the sole responsibility of procuring agency to make all the public procurements by observing the SPP Rules, 2010, regulations, instruction/ orders and procedure in letter and spirit.